Agenda and decisions

West Dorset District Council Strategy Committee
Thursday, 7th February, 2019 2.15 pm

Venue: Committee Room A & B - SWH. View directions

Contact: Susan Dallison 01305 252216  Email: sdallison@dorset.gov.uk

Items
No. Item

2.

Code of Conduct

Members are required to comply with the requirements of the Localism Act 2011 and the Council’s Code of Conduct regarding disclosable pecuniary and other interests.

 

Check if there is an item of business on this agenda in which the member or other relevant person has a disclosable pecuniary or other disclosable interest

 

Check that the interest has been notified to the Monitoring Officer (in writing) and entered in the Register (if not this must be done within 28 days)

 

Disclose the interest at the meeting (in accordance with the Council’s Code of Conduct) and in the absence of dispensation to speak and/or vote, withdraw from any consideration of the item where appropriate.  If the interest is non-pecuniary you may be able to stay in the room, take part and vote.

 

For further advice please contact Stuart Caundle, Monitoring Officer, in advance of the meeting.

3.

Minutes

To confirm the minutes of last meeting. (previously circulated)

 

4.

Forward Plan pdf icon PDF 105 KB

To receive the Forward Plan.

5.

Forward Plan Shadow Executive Committee pdf icon PDF 111 KB

To receive the Shadow Executive Committee Forward Plan.

6.

Quarter 3 Business Review Report pdf icon PDF 72 KB

To consider a report by the Financial Performance Manager.

Additional documents:

Decision:

            Decision

 

            a) That the predicted outturn for the 2018/19 revenue and capital budgets be noted;

            b) That the KPI’s for each service for the period and any actions being taken be noted;

            c) That the Service Plan updates provided by Heads of Service / Corporate Managers be noted;

            d) That the high risks for each service area and any actions being taken be noted.

 

7.

Grant request from St Osmunds Middle School pdf icon PDF 74 KB

To consider a report by the Leisure Commissioning Manager.

Decision:

Decision

 

(a)       That the Committee approves a one-off grant of £15,000 to St Osmund’s Middle School to support the retention of community access to sports facilities;

 

(b)       That the Head of Economy Leisure & Tourism is given delegated authority to agree the terms of a grant agreement, to include details of community access arrangements, with St Osmund’s Middle School.

 

8.

Request for grant and loan from Cam Vale Parish Council pdf icon PDF 73 KB

To consider a report by the Leisure Commissioning Manager.

Additional documents:

Decision:

Decision

 

(a)       That the Committee approves a one-off grant of £78,800 to Cam Vale Parish Council for the project to build a new community hall in Longburton subject to the project securing planning consent;

  

(b)       That the Committee approves a loan of £20,000 to Cam Vale Parish Council at Base Rate plus 1% to be repaid over a 10-year period, to assist with the project to build a new community hall in Longburton;

 

(c)       That the Head of Economy Leisure & Tourism be given delegated authority to agree the terms of a grant and loan agreement with the Cam Vale Parish Council as set out above.

 

 

9.

Allocation of grant to the Bridport Museums Trust pdf icon PDF 75 KB

To consider a report by the Leisure Commissioning Manager.

Decision:

Decision

 

(a)       That the Committee approves a grant of £25,000 to the Bridport Museum Trust (charity no. 1090327) to assist with the cost of specialist conservation works;

 

(b)       That a budget of £10,000 be allocated to enable the commissioning of a specialist building survey of the Coach House, Gundry Lane, Bridport.

 

10.

Allocation of grant to the Beaminster Town Council pdf icon PDF 72 KB

To consider a report by the Leisure Commissioning Manager.

Decision:

Decision

 

(a)       That the Committee approves a one-off grant of £60,000 to Beaminster Town Council for its project to build a skate park in Beaminster (planning reference WD/D/18/000282);

 

(b)       That the loan to Beaminster Town Council of £97,078 shall be repayable on 30th June 2019.

  

 

11.

Support for town centre improvements in Dorchester pdf icon PDF 73 KB

To consider a report by the Leisure Commissioning Manager.  

Additional documents:

Decision:

Decision

 

(a)       That the Committee approves a one-off grant of £90,000 to Dorchester Town Council to support the project to enhance the environment in the vicinity of the Town Pump, South Street, Dorchester;

 

(b)       That the Strategic Director be given delegated authority to agree the terms of a grant agreement with Dorchester Town Council as set out above.

 

 

(c)       That the one-off grant to Dorchester Town Council be approved subject to the commitment of £100,000 to the project by the town council.

 

12.

Support for the development of a heritage tourism strategy for Dorchester pdf icon PDF 70 KB

To consider a report by the Leisure Commissioning Manager.

Additional documents:

Decision:

Decision

 

(a)       That the Committee approves a one-off grant of £50,000 to Dorchester Heritage Joint Committee to support the project to develop a heritage-based tourism strategy for Dorchester;

 

(b)       That the Strategic Director be given delegated authority to agree the terms of a grant agreement with Dorchester Heritage Joint Committee as set out above.

 

 

13.

Annual report for Dorchester Sports Centre pdf icon PDF 86 KB

To consider a report by the Leisure Commissioning Manager.

Additional documents:

Decision:

Decision

 

(a)       That the committee notes the performance of the Dorchester Sports Centre and its operator, 1610 Ltd, in providing a service to the local community;

 

(b)       That the committee notes the resolution of building defects outstanding from the construction contract;

 

(c)       That the proposals by 1610 Ltd for changes to the fees and charges at the centre be approved.

 

14.

Grant funding of Beaminster Public Convenience Project pdf icon PDF 75 KB

To consider a report by the Strategic Director.

Decision:

Decision

 

(a)       That the Committee approves the award of a grant of £70,000 to support the provision of a new public convenience at Beaminster;

 

(b)       That the Head of Assets and Infrastructure be given delegated authority to agree the terms of grant agreement with Beaminster Town Council as set out above.

 

15.

New Visual Arts Venue in Sherborne - Request for rights of access and a lease of parking spaces in Old Market Car Park pdf icon PDF 73 KB

To consider a report by the Estates Manager.

Additional documents:

Decision:

Decision

 

Deferred, awaiting further information.

16.

Leasing of The Grove in Bridport pdf icon PDF 58 KB

To consider a report by the Estates Manager.

Decision:

Decision

 

That authority be delegated to the Head of Paid Service and the Strategic Director for Finance to grant a lease of The Grove in Bridport to Bridport Town Council on commercial terms with a provisio that the rent could be reduced by £5,000 per annum if the town council secure a subletting of a third of the floor area to a community user for the duration of their occupancy.

17.

Review on Dog Controls pdf icon PDF 78 KB

To consider a report by the Team Leader – Environmental Protection.

Additional documents:

Decision:

Decision

 

            That the following items should be included in the public consultation for the review of the PSPO (Dog Controls) to be commenced later in 2019:

·                Consideration of bespoke PSPO dog controls for individual areas

·                Requiring dogs to be kept on a lead in defined areas (e.g. defined areas of beach, etc.) when the excluding requirements are not in place (i.e. 01 October – 30 April)

·                Designating named streets – or a defined area – under the Road Traffic Act; this would have the effect of requiring dogs to be kept on a lead at all times on or adjacent to named roads or roads within a defined area

·                A review of relevant signage in respect of the PSPO controls

 

18.

Adoption of Dorset AONB Management Plan 2019-2024 pdf icon PDF 64 KB

To consider a report by the Corporate Manager, Planning (Community & Policy Development).

Additional documents:

19.

Urgent items

To consider any items of business which the Chair has had prior notification and considers to be urgent pursuant to section 100B (4) )b) of the Local Government Act 1972. The reason for the urgency shall be specified in the minutes.

20.

Exempt Business

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph   of schedule 12 A to the Local Government Act 1972 (as amended).

 

There are no exempt items to report.