Agenda and minutes

Weymouth & Portland Borough Council Full Council
Thursday, 17th January, 2019 7.00 pm

Venue: Council Chamber - Weymouth & Portland Borough Council. View directions

Contact: Kate Critchel 01305 252234  Email: kcritchel@dorset.gov.uk

Items
No. Item

57.

Code of Conduct

Members are required to comply with the requirements of the Localism Act 2011 and the Council’s Code of Conduct regarding disclosable pecuniary and other interests.

 

Check if there is an item of business on this agenda in which the member other relevant person has a disclosable pecuniary or other disclosable interest

 

 Check that the interest has been notified to the Monitoring Officer (in writing) and entered in the Register (if not this must be done within 28 days

 

Disclose the interest at the meeting (in accordance with the Council’s Code of Conduct) and in the absence of dispensation to speak and/or vote, withdraw from any consideration of the item where appropriate.  If the interest is non-pecuniary you may be able to stay in the room, take part and vote.

 

For further advice please contact Stuart Caundle, Monitoring Officer, in advance of the meeting.

 

Minutes:

There were no declarations to report.

58.

Minutes

To confirm the minutes of the last meeting, (previously circulated).

Minutes:

The minutes of the meeting held on 11 October 2018 were confirmed as a correct record and signed by the Mayor.

59.

Public Participation

30 minutes will be set aside to allow members of the public to ask questions relating to the work of the Council.  (If no questioners are present at this point, the meeting will proceed to the next item).

Minutes:

Mr Whatley addressed the Council seeking clarification regarding recent discussions at the Shadow Executive Committee in respect of surplus car park income and events management. He also expressed his disappointment that the Weymouth Carnival was not likely to be held this year.  He asked how the new Weymouth Town Council might support the venture for it to continue in future years.

 

In response, the Mayor advised that as Briefholder for this area was not present at the meeting, a written response would be provided directly to Mr Whatley.  In respect of the car parking revenue, Cllr Huckle indicated that he would present a budget amendment on this item, under the Functions and Assets Report later in the agenda.

 

Ms L Stevenson addressed members regarding the Briefholder report and the issue of Public Space Protection Orders. She represented “Dog Friendly Weymouth Group” and she understood that a report would be considered by Management Committee in the coming weeks. The group was keen to work with local dog wardens and the council to ensure the best solution for all parties concerned.

 

The Briefholder of the area advised that he had been in communication with Ms Stevenson and confirmed that a report would be presented to the next meeting of Management Committee in February

 

In respect to a question from Honorary Alderman Hutchings regarding the money raised during the free Christmas car parking period, the Briefholder for Transport and Infrastructure confirmed that members were in the process of considering what would be done with these additional funds.

 

In response to a question from Mr P Barrow who sought financial support for community groups, the leader of the Council would contact Mr Barrow outsider of the meeting.

 

Honorary Alderman Harries expressed concern about the transfer of assets and was disappointed that he had been unable to be involved in the process. He also expressed concern about the lack of funds that Weymouth had received through the Dorset LEP to date and asked Councillors to fight for their town and local community to ensure that Weymouth had the best deal possible.

 

In response to a question from Mr J Pullen, the meeting was advised the freehold and leasehold asset list had been amended following comments at the Shadow Town Council held on 10 January 2019. The most up to date version was available in the report to this meeting. Mr Pullen also felt that when land had been gifted directly to Weymouth in the past, this asset should remain in the ownership of the Town Council on behalf of the people of Weymouth.

 

Mr D Brown expressed his support for the proposal for a National Park in Dorset.  He advised that leaflets had been distributed to all members for their information. He felt that it would bring extra resources promote affordable housing of local people, attract business, jobs and skills whilst protecting the environment within the area.

 

Mr Farn addressed the Council regarding public waste bins not being emptied outside the public play area near  ...  view the full minutes text for item 59.

60.

Petitions

To receive any petitions in line with the petition scheme.

Minutes:

There were no petitions.

61.

Appointment of Honorary Aldermen pdf icon PDF 71 KB

To consider a report of the Democratic Services Manager.

Minutes:

In proposing the recommendation the Briefholder for Corporate Affairs and Continuous Improvement presented a report seeking approval for a special meeting of Full Council to confer the title of Honorary Alderman to Dr I Roebuck and current serving borough councillors, as detailed in paragraph 2 of the report.

 

Cllr I Bruce seconded the motion and advised the he was honoured to support the proposal to recognise the excellent work of these councillors.

 

Decision

 

That a special meeting of Full Council be convened on 21st February 2019 for the purpose of conferring the title of Honorary Alderman to:

 

Cllr K Brookes, Cllr H Bruce, Cllr C James, Cllr P R Kimber, Cllr R Kosior, Cllr M Leicester, Cllr P Nixon, Cllr G Taylor, Cllr M Tewkesbury, Cllr K Wheller and Dr I Roebuck.

62.

Functions & Assets pdf icon PDF 150 KB

To consider a report of the Head of Financial Services.

Additional documents:

Minutes:

The Briefholder for Corporate Affairs and Continuous Improvement set out the final proposals for setting up the Weymouth Town Council.  The report covered the main functions and assets that were to be transferred to the Town Council from 1 April 2019 and the Council was also being asked to agree the proposed budget and precept for 2019/20.

 

Cllr A Reed advised that recommendation 4 would require a recorded vote in accordance with Procedural Rule 17, paragraph 88 of the constitution. This was seconded by Cllr K Brookes.

 

Members were advised that the creation of the new Dorset Council would mean that Weymouth & Portland Borough Council would crease to exist and all of its functions, services and assets would be transferred on 1 April 2019.

 

The Shadow Town Council Steering Group had considered the services and assets to be transferred to the new Unitary Council, Weymouth Town Council and Portland Town Council in detail. Members were also reminded that the Council had established a number of principles that would be applied in order to develop options that could be agreed with the Shadow Dorset Council. 

 

In response to questions at the last meeting of the Shadow Town Council meeting, the Head of Financial Services had circulated a briefing note setting out the reasons why Dorset Council would be responsible for the Weymouth Crematorium from 1 April 2019.  This also meant that burials and crematorium services would need to be separated, but placed Weymouth in the same situation as all other town and parish councils across Dorset who also deliver burial services for their area.

 

The Mayor advised members  that 3 proposed amendments had been circulated for consideration, 2 of which could not impact the 2019/20 budget.  It was agreed that all 3 amendments would be debated before being put to the vote.

 

1.         Amendment - Town Centre Management Budget

 

Proposed by Councillor Colin Huckle

Seconded by Councillor Lucy Hamilton

 

That the budget for the Town Centre Management be increased from £20,000 to £50,000.  The amendment would increase the Precept by £30,000, resulting in an increase to the Band D Council Tax Charge of £1.65 per annum

 

The majority of the Council supported the proposal as a reasonable position and approach to take.  However some members felt that this should be the responsibility of the Unitary Council and not an expense of the Town Council.

 

2.         Amendment  - Car Parking Income

 

Proposed by Councillor Colin Huckle

Seconded by Councillor Lucy Hamilton

 

That the Town Council open negotiations with Unitary officials to obtain a percentage of the car parking income in Weymouth to make a contribution to the maintenance of the Beach, Public Toilets and Events all of which support the economy of the Seaside Resort of Weymouth and attract and support the many thousands of visitors who contribute to the revenue received through the Town’s Car Parks.  Our start point should be 25% of the income received through Weymouth’s Town Centre Car Parks.

 

Members were advised that this proposed amendment would require  ...  view the full minutes text for item 62.

63.

Briefholder Update Reports pdf icon PDF 76 KB

To receive Briefholder reports from:-

Cllr J Cant – Finance and Assets

Cllr K Wheller – Community Facilities

Cllr Mike Byatt  – Community Safety

Cllr A Reed – Corporate Affairs and Continuous Improvement.

Cllr R Nickinson – Economic Development

Cllr R Nowak – Environment and Sustainability

Cllr C Huckle – Transport and Infrastructure

Cllr J Orrell  – Social Inclusion

Cllr R Kosior – Tourism, Harbour and Culture

Cllr G Taylor – Housing

 

Minutes:

The Briefholder report was received and noted.

64.

Committee Chairman Update Reports pdf icon PDF 54 KB

This report is intended to give a summary of the work of each of the committees of Weymouth & Portland Borough Council.  The minutes of all of the meetings setting out the detail of decisions made and information received will have been previously circulated to all members.

Minutes:

The Chairman’s report was received and noted.

65.

Notice of Motion

To consider the following notice of motion:-

 

A National Park for Dorset.

 

This Council recognises the benefits a National Park could offer Dorset and encourages the Glover Review to support the proposal and ask Natural England to undertake a full assessment at the earliest opportunity.

- A National Park would work in partnership with the Dorset Council and all local authorities and communities to help ensure the environment, communities and economy are thriving and prosperous. It would bring extra resources, promote truly affordable homes for local people, and support and attract business, jobs and skills.

- Dorset deserves National Park recognition for the area’s nationally and internationally important landscapes, World Heritage Coast, wildlife and heritage.

- Dorset needs a NP to better safeguard and enhance its outstanding environment, wildlife and heritage.

In these difficult times for public sector financing, this is a significant opportunity to secure a National Park for Dorset and bring significant extra public sector funding and the associated economic benefits to Weymouth and Portland’s communities.

I RECOMMEND that this council writes to both the Secretary of State for Environment, Food and Rural Affairs and The Glover Review Panel supporting this proposal for a National Park.

Moved by Cllr Paul R Kimber.

Seconded by Cllr Ray Nowak

                          Cllr Kate Wheller, Cllr Ann Weaving, Cllr Mark Tewkesbury

 

 

Minutes:

The following Notice of Motion was proposed by Cllr P Kimber seconded by Cllr K Wheller, Cllr A Weaving, Cllr M Tewkesbury.

 

A National Park for Dorset.

 

This Council recognises the benefits a National Park could offer Dorset and encourages the Glover Review to support the proposal and ask Natural England to undertake a full assessment at the earliest opportunity.

- A National Park would work in partnership with the Dorset Council and all local authorities and communities to help ensure the environment, communities and economy are thriving and prosperous. It would bring extra resources, promote truly affordable homes for local people, and support and attract business, jobs and skills.

- Dorset deserves National Park recognition for the area’s nationally and internationally important landscapes, World Heritage Coast, wildlife and heritage.

- Dorset needs a NP to better safeguard and enhance its outstanding environment, wildlife and heritage.

In these difficult times for public sector financing, this is a significant opportunity to secure a National Park for Dorset and bring significant extra public sector funding and the associated economic benefits to Weymouth and Portland’s communities.

 

I RECOMMEND that this council writes to both the Secretary of State for Environment, Food and Rural Affairs and The Glover Review Panel supporting this proposal for a National Park.

 

In presenting the Notice of Motion, Cllr P Kimber thanked Mr Brown for his comments and support of a Dorset National Park. He advised that a park would benefit the whole county including Portland and the Weymouth area. A Dorset National Park would attract investment and create jobs for the area.  He further advised that the proposal had recently been supported by Portland Town Council and the Chamber of Commerce. 

 

Although some members were broadly in support of a national park they did have concerns regarding the impact on other council areas and that the matter should be considered by the Unitary Council because of the implications to housing and other infrastructure.

 

However members were reminded that the Notice of Motion was not committing any future council at this stage, just asking this Council to send a letter of support to the Secretary of State for Environment, Food and Rural Affairs and The Glover Review Panel supporting this proposal for a National Park.

 

Decision

 

That this council writes to both the Secretary of State for Environment, Food and Rural Affairs and The Glover Review Panel supporting this proposal for a National Park.

 

 

 

 

 

 

66.

Urgent Business

To consider any items of business which the Chair has had prior notification and considers to be urgent pursuant to section 100B (4) (b) of the Local Government Act 1972.  The reason for the urgency shall be specified in the minutes.

 

Minutes:

There were no urgent items.