Agenda and draft minutes

North Dorset District Council Cabinet
Monday, 4th February, 2019 2.00 pm

Venue: Committee Room A & B - SWH. View directions

Contact: Sandra Deary 01258 484370  Email:

No. Item


Code of Conduct

Members are required to comply with the requirements of the Localism Act 2011 and the Council’s Code of Conduct regarding disclosable pecuniary and other interests.


Check if there is an item of business on this agenda in which the member or other relevant person has a disclosable pecuniary or other disclosable interest


Check that the interest has been notified to the Monitoring Officer (in writing) and entered in the Register (if not this must be done within 28 days)


Disclose the interest at the meeting (in accordance with the Council’s Code of Conduct) and in the absence of dispensation to speak and/or vote, withdraw from any consideration of the item where appropriate.  If the interest is non-pecuniary you may be able to stay in the room, take part and vote.


For further advice please contact Stuart Caundle, Monitoring Officer, in advance of the meeting.



There were no declarations of interest.



To confirm the minutes of the last meeting of Cabinet (previously circulated) as a correct record.



The minutes of the meeting held on 14 January  2019 were confirmed as a correct record and signed by the Chairman.


Urgent Business

To consider any items of business which the Chair has had prior notification and considers to be urgent pursuant to Section 100B (4) (b) of the Local Government Act 1972.  The reason for the urgency shall be specified in the minutes.



There were no items of urgent business.


Adoption of Dorset AONB Management Plan 2019-2024 pdf icon PDF 65 KB

To enable the statutory reviews of the two Area of Outstanding Natural Beauty Management Plans (for the Dorset and Cranborne Chase AONBs) to be completed.

Additional documents:


Cllr Walsh presented the report giving a brief background of the work and purpose of the AONBs.


He thanked all officers working in the AONB Partnerships.  He considered AONBs to be an important part of North Dorset which helped to attract visitors to the area.


Cllr Kerby advised that although he was not against AONBs, he was disappointed to see that the report made very little reference to how it supported housing for younger people. He felt that it was important to ensure that our communities remained sustainable and prosperous. Otherwise the villages would slowly die or become second homes.


It was proposed by Cllr Walsh and seconded by Cllr Jespersen




To recommend to Full Council that the Dorset AONB Management Plan, included as Appendix 1 to the report, and the Cranborne Chase AONB Management Plan, included as Appendix 2 to the report, be adopted.


Reason for Decision


To ensure that the statutory responsibilities in relation to the Areas of Outstanding Natural Beauty are met.



Quarter 3 Business Review Report pdf icon PDF 71 KB

To set out the Council’s performance across all services. This is broken down into financial performance, key performance indicators and risks on a service by service basis.

Additional documents:


Cllr Roake advised that this report was a good news story with a £274k favourable variance being reported.  He thanked the Finance Team for all their hard work and their ability to overcome the challenges over the years.


He advised that there had been a significant improvement in the Planning Service although there were still issues with Building Control and Corporate Complaints.


Cllr Brown highlighted the following:


·         Waiting times for calls to be answered and abandoned calls had both improved;

·         Non-major and major planning applications were both now within target;

·         Land searches were well within the target set.


The Finance Performance Manager advised that both Finance and Performance were in a good position.


Cllr Walsh advised that the issue with implementing ICT across the planning departments of the new Unitary Authority would be in place sometime in April.  He advised that this was a capacity issue with the Idox and Uniform systems.


Cllr Jespersen considered the report to be a valuable tool to update members on finance and performance.  She hoped the standard of report would continue into the new Unitary Authority.


It was proposed by Cllr Brown and seconded by Cllr Roake




·        To note the predicted outturn for the 2018/19 revenue and capital budgets:

            To note the KPI’s for each service for the period and any actions being taken.

·         To note the Service Plan updates provided by Heads of Service / Corporate Managers.

·        To note the high risks for each service area and any actions being taken.


Reason for Decision


The report is the key accountability tool for the performance of all the Council services. The report contains the strategic position of the Council’s finances combined with performance statistics, service plan updates and service risks.