Agenda and draft minutes

North Dorset District Council Licensing Sub Committee
Thursday, 17th January, 2019 2.00 pm

Venue: Committe Room D, South Walks House

Contact: Sandra Deary, Democratic Services Officer 01258 484370  Email:

No. Item




Cllr Parker was elected Chairman of the Sub-Committee.  She welcomed everyone to the meeting, carried out introductions and outlined the procedure to be followed at the meeting.



Code of Conduct

Members are required to comply with the requirements of the Localism Act 2011 and the Council’s Code of Conduct regarding disclosable pecuniary and other interests.


Check if there is an item of business on this agenda in which the member other relevant person has a disclosable pecuniary or other disclosable interest


 Check that the interest has been notified to the Monitoring Officer (in writing) and entered in the Register (if not this must be done within 28 days


Disclose the interest at the meeting (in accordance with the Council’s Code of Conduct) and in the absence of dispensation to speak and/or vote, withdraw from any consideration of the item where appropriate.  If the interest is non-pecuniary you may be able to stay in the room, take part and vote.


For further advice please contact Robert Firth, Monitoring Officer, in advance of the meeting.




There were no declarations of interest.


Urgent Business

To consider any items of business which the Chair has had prior notification and considers to be urgent pursuant to Section 100B (4) (b) of the Local Government Act 1972.  The reason for the urgency shall be specified in the minutes.


There were no items of urgent business.


New Premises Licence Application - Clapcotts Farm pdf icon PDF 63 KB

To consider an application for a new premises licence for Claptcotts Farm, Spetisbury, Dorset, DT11 9DF.

Additional documents:


The Licensing Officer presented the report advising that the application was for a new premises licence to allow the following licensable activities:


·         Live music (indoors) Thursday to Sunday 1600-2300 hrs.

·         Recorded music (indoors) Monday to Sunday 0900-2300 hrs.

·         Sale by retail of alcohol on and off the premises Monday to Sunday 0900-2300 hrs


She advised that the application was for the whole of the premises, including the café/shop and the large barn.


The Licensing Officer advised that three interested parties had made relevant representations under the licensing objective of public nuisance. There was one representation from a responsible authority which was received from the Planning Department.


In relation to a question raised, the Licensing Officer advised that a Temporary Event Notice (TEN) allowed events with the sale of alcohol to take place with up to 499 people, including staff and performers.


Mr Hannam, the applicant, addressed the Sub-Committee advising that the premises had been used as a dairy farm, however, it had become necessary to diversify.  He considered the current use as a shop/café was a better use of the facilities.  He advised that customers who wished to hire the premises for private parties wanted to be able to purchase alcohol.


Mr Hannam advised that if the licence was approved, the shop would sell locally produced wine and beers.


In response to questions raised, Mr Hannam advised that the application was for both areas of the premises, the café/shop and the large barn.  He advised that he would be unable to use the large barn as this did not yet have planning permission to do so.


He added that the large barn was used for car boot sales and auctions and would expect to hold approximately 36 of these events during the season of April – November.


The Chairman noted that 4 temporary events had been held last year, she asked if these had been successful and if any feedback had been received.  Mr Hannam advised that the events had been very successful and positive feedback had been received, with the exception of the Reggae festival held in July, this had received complaints from local residents and would not be repeated.


Mr Hannam advised that no police visits had been instigated by residents complaints. 


In response to a question about parking, Mr Hannam advised that there was a large hardstanding car park and the adjourning field was used as an overflow parking area.  He added that on site marshalling took place at all events.

The Planning Officer addressed the Sub-Committee, giving the following summary:


·         A Planning Application for change of use of agricultural buildings for use as farm shop, café and “Undercover Events” (car boot sales and auctions) was granted in June 2017.

·         The 2017 Planning Permission for change of use of agricultural buildings was subject to several conditions:

o   Use of the buildings restricted to farm shop, café and specified events to be held in the “Undercover Events Building” (car boot sales, farm livestock and dead stock auctions,  ...  view the full minutes text for item 31.

Appendix 1 pdf icon PDF 72 KB