Agenda

Joint Advisory Accounts and Audit Committee
Monday, 3rd December, 2018 4.00 pm

Venue: Committee Room A & B - SWH. View directions

Contact: Elaine Tibble (01305) 838223  Email: etibble@dorset.gov.uk

Items
No. Item

1.

APOLOGIES

To receive any apologies for absence.

2.

CODE OF CONDUCT

Councillors are required to comply with requirements of the council’s Code of Conduct 2012 regarding disclosable pecuniary interests and non pecuniary interests which means you should:

Check
if there is an item of business on this agenda in which you have a disclosable pecuniary interest or non pecuniary disclosable interest.

Check
that your interest has been entered, where appropriate, onto your register of interests held by the Monitoring Officer.

If the interest is not entered in the council’s register of interests disclose, where appropriate, the interest at the meeting.  If pecuniary and in the absence of a dispensation to speak and/or vote, you must leave the meeting whilst the item is debated and resolved.  You must notify the Monitoring Officer of the interest within 28 days of the disclosure.

If the interest is non pecuniary you can stay in the room, take part and vote.

For further advice please contact Rob Firth, Monitoring Officer, in advance of the meeting.

 

3.

MINUTES

To confirm the minutes of the last meeting, (25 June 2018), previously circulated.

4.

COUNCILLOR COMPLAINTS pdf icon PDF 68 KB

To update the Committee in relation to the Standards Regime at West Dorset District Council, Weymouth & Portland Borough Council and North Dorset District Council.

 

Additional documents:

5.

BUSINESS CONTINUITY UPDATE pdf icon PDF 69 KB

To update Members on the progress made to date on the development of the Business Continuity processes for the Dorset Councils Partnership.

6.

HEALTH AND SAFETY UPDATE INCLUDING JSP pdf icon PDF 60 KB

  1. To ensure members are kept informed regarding work to maintain good

health and safety practice across the Partnership.

 

  1. To present a report on sickness absence and accident statistics.

 

Additional documents:

7.

COMPLAINTS MONITORING UPDATE pdf icon PDF 97 KB

To receive the complaints monitoring update.

8.

REPORT OF INTERNAL AUDIT ACTIVITY pdf icon PDF 81 KB

To receive a report in relation to Internal Audit activity.

Additional documents:

9.

ANNUAL AUDIT LETTERS pdf icon PDF 55 KB

To present the Annual Audit Letters for North Dorset District Council, West Dorset District Council and Weymouth and Portland Borough Council.

Additional documents:

10.

DRAFT WORKPLAN pdf icon PDF 56 KB

To review the draft workplan.

11.

URGENT ITEMS

To consider any items of business which the Chair has had prior notification and considers to be urgent pursuant to Section 100B (4) (b) of the Local Government Act 1972.  The reason for the urgency shall be specified in the minutes.

12.

EXEMPT BUSINESS

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph   X  of schedule 12A to the Local Government Act 1972 (as amended)

 

There are no exempt items