Agenda and minutes

Weymouth & Portland Borough Council Planning Committee
Wednesday, 9th January, 2019 9.00 am

Venue: Council Chamber - Weymouth & Portland Borough Council. View directions

Contact: Elaine Tibble 01305 838223  Email:

No. Item



Members are required to comply with the requirements of the Localism Act 2011 and the Council’s Code of Conduct regarding disclosable pecuniary and other interests.


Check if there is an item of business on this agenda in which the member or other relevant person has a disclosable pecuniary or other disclosable interest

Check that the interest has been notified to the Monitoring Officer (in writing) and entered in the Register (if not this must be done within 28 days)

Disclose the interest at the meeting (in accordance with the Council’s Code of Conduct) and in the absence of dispensation to speak and/or vote, withdraw from any consideration of the item where appropriate.  If the interest is non-pecuniary you may be able to stay in the room, take part and vote.


For further advice please contact Stuart Caundle, Monitoring Officer, in advance of the meeting.



There were no declarations of interest.



To confirm the minutes of the last meeting, previously circulated.


Cllr Nickinson requested that the comments he made regarding the circulated update for the Brewers Quay development at the December Planning Committee meeting, be noted in the minutes.


“Cllr Nickinson had made the point that there was no liability on the developer to complete the museum, wet weather/exhibition space, commercial and cultural spaces and complete the alterations to the exterior or Brewers Quay.   The developer could walk away after completing only 14 dwellings and not complete the project.” 


Subject to the above being noted, the minutes of the last meeting held on 12 December 2018 were agreed and signed as a correct record.




Cllr Nickinson requested a site visit for the Lansdowne Square development if it were to be decided by the Planning Committee.

Cllr Kimber asked to keep the site visit as part of the agenda for land south of Sweet Hill Road, Portland if that came back to the Committee.


Application No. WP/18/00587/COU - LAND SOUTH OF, SWEET HILL ROAD, PORTLAND pdf icon PDF 314 KB


Consideration of this application was postponed to a future Planning Committee.




The Senior Planning Officer presented the report and explained that the application was for reserved matters following the grant of outline permission Ref: WP/14/00777/OUT(with allmattersbeing reserved including access)for thedevelopment of approximately500 residentialdwellings in3 phases, namelyphases 2– 4.  The reserved matters to be considered at the meeting was for the layout and access onto Lanehouse Rocks Road specifically the spine road layout.  The indicative masterplan was agreed at outline stage, therefore the principle of the access had been approved.  The report sought delegated power for officers to approve subject to agreement with DCC Highways and the developer.


Committee members were concerned about the request for the exit road from the application site to have a left turn only onto the Lanehouse Rocks Road.  They felt that this could raise more problems than it would solve and create more congestion leading to the road through the estate becoming a rat run.  The members also felt that cycle paths and other transport methods such as walking routes should be included within the development.


The DCC Highways Officer addressed the committee.  He advised that the road had always been designed as a through route.  New estates with over 300 houses required a second point of access for the Emergency Services.  The roads already developed on site had been designed to reduce the speed limit to 20mph, there were cycle links and more were anticipated.  Originally the junction was planned as a two way exit and Highways did not have any issues with this, the left turn only was suggested due to the strength of feeling from local councillors.  In response to the suggestion of a mini roundabout the DCC Highways Officer said he was reticent to put a roundabout at the bottom of a hill as they they should not be used as traffic calming measures.


The committee members felt strongly that the exit onto Lanehouse Rocks Road should be two way.


Proposed by Cllr Nickinson, seconded by Cllr James.


Decision: that the application be delegated to the Head of Planning (Development Management and Building Control) to approve subject to satisfactory comments being received from Dorset County Council Highways, the exit onto Lanehouse Rocks Road becoming an all way T junction and the conditions outlined in the appendix to these minutes.


10.30 – 10.36 Comfort break.



Additional documents:


The Major Applications Manager presented the report which sought variation of conditions 4, 5, 6, 7, 11, 12, 13, 14, 15, 17, 18, 19, 20, 21 & 23 of planning approval WP/15/00833/FUL - to permit immediate demolition & site clearance.


Members were advised that they were not being asked to re-visit the scheme which had been approved in 2016.  Some demolition work had already been carried out on the site but the variation was required to allow for further demolition to clear the site and carry out a contamination investigation.


A late representation had been received from Mr Mumz who addressed the committee with concerns over disturbance from noise, bonfires and smoke from the development site that had affected the residents.


Oral representation in support of the application was received from Mr Burgess the agent for the applicant.


The Major Applications Manager advised that Condition 14 of the approved application detailed a Construction Environmental Management Plan, if members were to approve this application, Officers would be in a position to ensure compliance with the conditions which dealt with bonfires and restrictions to the working hours on site.


In response to a member question asking if the developer had previously  breached conditions, the Major Applications Manager advised that there were conditions relating to ground contamination, which could not be dealt with until the buildings had been demolished.  The applicants were technically in breach of planning conditions, but by amending the conditions as per the report then the conditions would be adhered to and the Planning Enforcement and/or  Environment Officers could deal with any future breaches.


The committee members touched on the traffic management plan and the need for the developer to keep residents informed.


The Major Applications Manager advised that condition 14 of the permission would be used to regulate traffic noise, fires and hours of operations.   Planning officers could encourage liaison with neighbours but it was not something that could be conditioned.


Proposed by Cllr Kimber, seconded by Cllr Brookes.


Decision: that authority be delegated to theHeadofPlanning(DevelopmentManagementand BuildingControl) fortheissue ofa conditionalfull planningpermissionfollowingthe completionofanacceptableSupplementaryAgreementto amendtheexistingSection 106 Obligationto include reference tothis VOC permission and subject to the conditions outlined in the appendix to these minutes.





To consider any items of business which the Chair has had prior notification and considers to be urgent pursuant to section 100B (4) (b) of the Local Government Act 1972. The reason for the urgency shall be specified in the minutes.



There were no urgent items.



To move the exclusion of the press and the public for the following

items in view of the likely disclosure of exempt information within the

meaning of paragraphs 3 & 5 of schedule 12A to the Local Government Act

1972 (as amended)


There was no exempt business.

Appendix pdf icon PDF 149 KB