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Members are required to comply with the requirements of the Localism Act 2011 and the Council’s Code of Conduct regarding disclosable pecuniary and other interests.
Check if there is an item of business on this agenda in which the member or other relevant person has a disclosable pecuniary or other disclosable interest
Check that the interest has been notified to the Monitoring Officer (in writing) and entered in the Register (if not this must be done within 28 days)
Disclose the interest at the meeting (in accordance with the Council’s Code of Conduct) and in the absence of dispensation to speak and/or vote, withdraw from any consideration of the item where appropriate. If the interest is non-pecuniary you may be able to stay in the room, take part and vote.
For further advice please contact Robert Firth, Monitoring Officer, in advance of the meeting.
There were no declarations of interest.
To confirm the minutes of the last meeting, previously circulated.
The minutes of 7 November and 28 November 2018 were agreed and signed as a correct record. However, Cllr James did not feel they represented a true record of what the councillors had said and felt.
REQUESTS FOR SITE VISITS
Cllr Brookes requested that there be a site visit to an application for Chesterfield Place in Upwey, if the application came to committee for determination.
Members of the public (and planning applicants or their representatives) are allowed to address the Committee for up to 3 minutes, either in support of, or objecting to, applications on the agenda. Notice to speak has to be given directly to the Democratic Services Department (01305 838223) by 12.00pm on the Tuesday prior to the Committee meeting. Full details of the procedure are available on request. Members of the public can indicate if they wish to reserve their right to speak at the beginning of the agenda item.
Ms L Grieve spoke in relation to the Lidl application at Site Q, Osprey Quay. She asked that a condition be added to remove the proposed totem sign on the Portland Beach Road side of the site.
Alterations & conversion of existing building to provide a museum; wet weather/ exhibition space & cultural space including a cookery school - A1/ B1 and D1 uses; 3 x Class A1/A3 units; 47x Class C3 residential units including the residential conversion of the Coopers Building and other associated works.
The Area Lead (Western) Major Projects presented the report. The application sought to alter and convert the existing building, keeping the museum and brewery equipment, together with residential conversion of the Coopers Building. There had been a few concerns from Historic England in relation to the building’s roofscape and the heightening of the lift shaft and staircase block. The application was similar to the previous approved schemes but with additions at higher/roof level.
Members were asked to balance the impact on the grade 2 listed building and the conservation area against the benefits of bringing an old building back to use.
A viability assessment meant that there would be no affordable housing element and a S106 agreement would state that the last 4 dwellings could not be occupied on the Newton Road site until the museum, wet weather/exhibition space, commercial and cultural spaces are ready for first use and that all repairs and alterations to the exterior of Brewers Quay have been completed in accordance with the approved plans and the internal alterations have been made and the service runs installed. The following update had been circulated to the committee members.
Item 1 – WP/18/00298/FUL – Brewers Quay, Hope Square, Weymouth
Amend last part of recommendation in respect of the S106 agreement to omit reference to the Coopers Building such that it would read:
“That no more than 14 dwellings shall be occupied at Newtons Road Car Park unless and until the museum, wet weather/exhibition space, commercial and cultural spaces are ready for first use and that all repairs and alterations to the exterior of Brewers Quay have been completed in accordance with the approved plans and the internal alterations have been made and the service runs installed.”
Item 2 – WP/18/00299/LBC – Brewers Quay, Hope Square, Weymouth
The description of development has been amended to read “Internal and external alterations to Brewers Quay and the Coopers Building”.
The Area Lead (Western) Major Projects added two further updates:
In respect of both the planning and listed building applications a small section of the south elevation showing the bin store/staircase for the mews and apartments had not been submitted.
In respect of the planning application it had come to the officer’s attention that the ground condition assessment and remediation strategy submitted in respect of the proposals and considered by the Council’s contaminated land consultant stated that there would be no areas of soft landscaping or communal garden. That was not correct as to the front of the Coopers Building the existing area of grass and gravel is proposed to be retained as amenity space for the proposed dwellings in the Coopers Building. This therefore needs to be brought to the consultant’s attention to ensure that it is acceptable and whether any further condition regarding the submission and implementation of a remediation strategy for this small area is required. There had been one additional late representation.
Oral representation in support of the application was received from Mr F Mountain on behalf of ... view the full minutes text for item 54.
Erect up to 24 flats
This application had been the subject of a site visit on the morning of the committee meeting and was presented by the Senior Planning Officer. The application sought outline permission for up to 24 flats and access. The site was in an AONB and members were shown illustrative drawings showing three blocks, two storey in height. The application had originally been for 36 flats but was reduced to 24 in response to consultation. There was a covenant on the site relating to access through Goulds Garden Centre but that was a civil, not a planning matter.
Mr M Butcher the agent addressed the committee in support of the application.
The committee were happy to support the application and pleased to see the inclusion of some affordable housing.
Proposed by Cllr P Kimber, seconded by Cllr P Nixon
Decision: That the application be delegated to the Head of Planning to approve subject to a Section 106 agreement to address affordable housing and the conditions outlined in the appendix to these minutes.
Erection of Class A1 retail store, car parking, landscaping, servicing, revised access and associated works.
The application which had been the subject of a site visit on the morning of the committee meeting was presented by the Senior Planning Officer. The proposal to erect a Class A1 food store with 114 parking spaces would be of a standard design but feature some Portland stone in the entrance. It was not considered to have an adverse on the area or Tesco, Osprey Quay allowed for retail and mixed use and the application was recommended for approval.
Oral representation was received from Mr M Daly on behalf of the Applicant LIDL.
The committee members welcomed the proposal for a discount store and asked if it was possible to have 2 more rapid electric car chargers to make 4. There was some concern about the signage and Councillors also asked for discussion with the County Council to look at public transport routes to service the store.
The Major Applications Manager advised that the applicant felt that two electric charging points were sufficient but if required members could add a condition requiring the useage to be looked at and reviewed after 2 years of trading. Condition 18 was amended to read:
The store shall not be brought into use until the provision of two electric charging parking spaces have been made available on the site as shown on drawing number AD 110 Rev D and permanently retained as such thereafter. In two years from the store being brought into use, a review of the usage of the electric charging parking spaces shall be submitted to the Local Planning Authority. If the review indicates a usage of the electric charging spaces of 80% or higher during the store opening hours, details of the provision of additional electric charging spaces will be submitted and agreed in writing by the Local Planning Authority and made available on site within 6 months of the agreement of the submitted scheme.
Regarding the signage, this would need consent under a separate advertisement consent and could be decided at that stage.
Proposed by Cllr R Nickinson, seconded by Cllr P Kimber.
Decision: That the application be approved subject to the conditions outlined in the appendix to these minutes and the addition to condition 18.
Erection of discount food store (use class A1) with customer car parking, soft & hard landscaping & associated works
The application which had been the subject of a site visit on the morning of the committee meeting was presented by the Senior Planning Officer. This was a key employment site in the Local Plan and within the Development Boundary. A retail assessment had been carried out and the application would not impact on Weymouth Town Centre and financial contributions for the bus shelter would be ensured by a Section 106 agreement. There had been one late representation in objection to the application.
Oral representation was received from Mr S Glover on behalf of the applicant, ALDI.
The application was welcomed by the committee members and they were keen to explore the option of having electric car charging points installed in the car park. Condition 11 was amended to read:
The store shall not be brought into use until the provision of two electric charging parking spaces have been made available on the site and permanently retained as such thereafter. In two years from the store being brought into use, a review of the usage of the electric charging parking spaces shall be submitted to the Local Planning Authority. If the review indicates a usage of the electric charging spaces of 80% or higher during the store opening hours, details of the provision of additional electric charging spaces will be submitted and agreed in writing by the Local Planning Authority and made available on site within 6 months of the agreement of the submitted scheme.
REASON: To promote the use of more sustainable transport modes.
A request was also made for there to be a seat in the bus shelter.
Proposed by Cllr P Nixon, seconded by Cllr K Brookes.
Decision: That the application be delegated to the Head of Planning for approval subject to a Section 106 agreement to ensure a financial contribution for the bus shelter and negotiation with the applicant for the installation of electric car charging points and the conditions outlined in the appendix to these minutes.
Erection of 3no. detached houses.
The application to erect 3 detached houses which had been the subject of a site visit on the morning of the committee meeting was presented by the Planning Officer. The proposed site was within the Development Boundary and with the shortfall in the 5 year housing land supply, the committee were asked to balance if the addition of 3 new homes would outweigh the negative impact on neighbours.
Oral representation on opposition to the application was received from Mr R Berry on behalf of himself and neighbour, Mr L Herdman and Mr N Head. Their concerns related to the distance between the back of existing properties and the proposed houses, the loss of sunlight and overshadowing due to the proposed height of the development, they felt that there were highway safety and parking issues, the homes were cramped and harmful to the character of the setting, dominant and overbearing.
Oral representation in support of the application was received from Mr R Burgess the agent for the applicant.
The DCC Highways representative commented on the application, the developer had made sure the garages and parking spaces were larger than the minimum requirement and there was no objections on highways grounds.
It was suggested by some committee members that 3 homes would be over development and asked if this could be reduced to 2. They voiced their concerns over the parking and highways issues raised. Other members felt that there was no real planning reason to refuse. The Major Applications Manager pointed out that the guideline was 40 homes to a hectare so this was not over development, he suggested that an additional condition could be added to condition 9, asking for a plan to advise of the hours of construction and control over access so that large vehicles were controlled when visiting the site. Condition 9 was revised to read:
9. No works shall commence on site unless a Construction Environment Management Plan (CEMP) has been submitted to and approved in writing by the local planning authority. The approved CEMP shall be adhered to throughout the construction period. The CEMP shall provide for:
i) The hours of construction work and deliveries;
ii) The parking of vehicles of site operatives and visitors;
iii) The loading and unloading of plant and materials;
iv) The storage of plant and materials used in constructing the development;
v) Wheel washing facilities;
vi) Measures to control the emission of dust and dirt during construction;
vii) Measures to ensure the safe access of construction vehicles through White Horse Drive
Reason. In the interests of road safety and to minimise the impact on neighbours' amenity.
Proposed by Cllr C James, seconded by Cllr P Nixon.
That the application be refused due to it being a cramped form of over development and detrimental to the visual amenity of the area.
On being put to the vote the proposal was LOST.
Proposed by Cllr Ellis, seconded by Cllr A Weaving.
Decision: That the application be approved subject to the conditions ... view the full minutes text for item 58.
Installation of artistic lighting to 31 no. existing lighting columns.
The Senior Planning Officer presented the application for the installation of artistic lighting to Weymouth seafront from the old pier running south along the length of the Esplanade to a point opposite the front elevation of the Pavilion Theatre. This would be through the addition to existing SAPA columns of an LED strip with aluminium housing and fixing brackets. The proposed lighting scheme used lights that produced a lower level of lumen compared to the existing pedestrian and highways lighting columns which would satisfy all elements.
The committee’s views were split, some were not happy with the proposals or the process that had led to this point. They considered the lights to be cheap and tacky. They felt that the residents did not want this type of scheme and many still wanted some sort of fairy light lighting.
Others felt that, as the money was from a coastal communities fund and the previous fairy lights had been of poor quality, badly maintained and out of date, the proposal had merit.
The Major Applications Manager pointed that the consultation was not a planning consideration and that the application didn’t actually need planning permission.
Proposed by Cllr J Ellis, seconded by Cllr K Brookes.
Decision: That the application be approved subject to the conditions outlined in the appendix to these minutes.
Erection of 4no. dwellings.
The application to erect 4 terraced dwellings which had been the subject of a site visit on the morning of the committee meeting was presented by the Senior Planning Officer. The site was in the Development Boundary on a site that could accommodate up to 9 houses, there had been an objection from Portland Town Council which was why the application had come to committee. This was not on open space, not over development and there had been no objections from Highways. The site would contribute to the land supply.
Members were happy to support the application.
Proposed by Cllr A Weaving, seconded by Cllr P Nixon.
Decision: That the application be approved subject to the conditions outlined in the appendix to these minutes.
Erection of 3No. dwellings with associative parking.
The application to erect 3 dwellings which had been the subject of a site visit on the morning of the committee meeting was presented by the Senior Planning Officer. A plan of the site showing the location of the pipes was distributed. This was an outline application and committee was asked to determine the principle of development for 3 houses. The site was within the Development Boundary and indicative plans showed 6 car parking space.
In response to a question regarding a historic issue of water coming down from the hill the Senior Planning Officer suggested that a condition could be added at reserve matters stage or at outline, for details of water drainage. A condition was proposed to be added to the outline application as condition 5 reading:
Development shall not proceed until details of the proposed surface water drainage works have been submitted to and approved by the Local Planning Authority and the approved drainage scheme shall be completed before occupation of the development.
Reason: To avoid drainage problems as a result of the development with consequent pollution or flood risk.
Proposed by Cllr P Kimber, seconded by Cllr A Weaving.
Decision: That the application be approved subject to the conditions outlined in the appendix to these minutes and the addition of condition 5 above.
Erection of 2no. dwellings
The application to erect 2 dwellings which had been the subject of a site visit on the morning of the committee meeting was presented by the Senior Planning Officer. The application was within the Development Boundary and there was no recent planning history for the site. There was an objection from Portland Town Council as they felt the application was contrary to their emerging Neighbourhood Plan, however as this was still in preparation and not fully adopted it carried no weight. She suggested that before piling foundations were excavated, the site could be pegged out and the floor levels approved. Condition 7 was amended to read:
Before any foundations are excavated or piling is commenced, the building shall be pegged out in the position shown on the approved plan and this siting shall be checked and approved in writing by the Local Planning Authority. The proposed floor levels including sections plans and retaining walls shall be similarly indicated and approved by the Local Planning Authority in writing before any on-site concrete is laid.
Reason: To ensure a satisfactory relationship of the proposed building with adjoining properties and or/land to the adjoining highway and to safeguard the character and amenity of the area.
Proposed by Cllr P Kimber, seconded by Cllr P Nixon.
Decision: That the application be approved subject to the conditions outlined in the appendix to these minutes and the amendment to condition 7 outlined above.
The demolition of existing buildings and the construction of up to 58 new residential properties, with associated access roads, parking and green space.
14.40 – 14.42 Cllr S West left the room and did not take part in this application.
The Major Applications Manager advised that the applicant, Homes England, wished to amend the S106 agreement and a number of outline pre-commencement planning conditions which were attached to the previous resolution agreed by the Planning Committee in June 2018. Homes England’s method of business was to secure a site, obtain outline planning permission, clear and then sell. This application was to just consider conditions 3,5,6,7,8,11,12 &15 and the proposal of a new condition at 19 as detailed on the update sheet previously circulated.
Item 11 - WP/17/00866/OUT – Southwell Primary School, Sweethill Lane, Portland
Add the following additional informative:
5) Demolition Works
Note you will need to separately serve a Demolition Notice on the Local Authority Building Control Service under Section 80(2)(a) of The Building Act 1984.Notification should be made at least six weeks before demolition starts. Forms are available if you follow the link below:
We also recommend you liaise with the Council’s Environmental Health Service to agree the demolition methodology, dust suppression and hours of working etc.
Proposed by Cllr M Tewkesbury, seconded by Cllr C James.
“Decision: That the application be approved subject to :-
II. amend the wording of the proposed outline pre-commencement planning conditions to allow demolition of the redundant vacant school buildings prior to the submission of Reserved Matters and commencement of specific stages of new built development as specified in the appendix to these minutes”and
III. New condition 19. to specifically control demolition works as a separate phase of development.
Strengthening of 76 metres of sheet steel pile wall by a line of new sheet steel piles driven into the harbour bed immediately in front of the old wall. Replacement of the four flights of existing ferry steps by two new flights of steps supported on the new piles. Demolition of the brick and concrete kiosk building at the top of the ferry steps.
The Major Applications Manager presented the application which sought to undertake repairs to harbour wall D, this did not need planning permission, however permission was needed to remove the kiosk from the site in order to facilitate the piling works, as it was in a conservation area. The work was planned for Sept-Dec 2019 outside of the main tourist season and hours of work would be restricted.
In response to member questions the Major Applications Manager advised that the re-building of a new kiosk may need a separate approval, in response to concerns that boat and ferry operators may loose earnings and seek compensation he advised that as the work is planned out of season hopefully they would not be too inconvenienced, however if they chose to seek compensation, this would need to be done outside of planning jurisdiction.
Proposed by Cllr R Nickinson, seconded by Cllr Brookes.
Decision: That the application be approved subject to the conditions outlined in the appendix to these minutes.
To consider any items of business which the Chair has had prior notification and considers to be urgent pursuant to section 100B (4) (b) of the Local Government Act 1972. The reason for the urgency shall be specified in the minutes.
There was no urgent business.
To move the exclusion of the press and the public for the following items in view of the likely disclosure of exempt information within the meaning of paragraphs 3 & 5 of schedule 12A to the Local Government Act 1972 (as amended)
There was no exempt business.